Guides
Each guide shows one kind of meeting write-up: when to use it, a filled-in example, a template you can copy, and tips. You can use them with or without our tool.
Write-ups by purpose
- Meeting summary
A short recap for people who missed the meeting. Example, template and a 250-word rule of thumb.
- Action items and decisions
Who does what by when, and what was agreed. How to write an action item that nobody can misread.
- Meeting minutes template
The formal record: attendees, agenda, discussion, decisions, actions and open issues, with a full example.
- Follow-up email after a meeting
Formal and friendly examples, subject lines that get opened, and a template.
- Lecture and interview notes
Notes from a class, talk, research interview or job interview, with key terms and review questions.
Getting a transcript
- How to get a transcript
Step by step for Microsoft Teams, Zoom, Google Meet, iPhone and Android phones, with the plan or admin settings each one needs.
Choosing a write-up
| Your situation | Best choice |
|---|---|
| A colleague missed the meeting and needs the gist | Summary |
| You need to know who does what, and by when | Action items and decisions |
| Your team or board keeps an official record | Formal minutes |
| You met a client or partner and want to confirm next steps | Follow-up email |
| You recorded a class, a seminar or an interview | Lecture and interview notes |
You can run the same transcript more than once with a different purpose. Each run counts toward the 5 runs a day.